A useful hat brief does not have to be a finished technical drawing. Start with a photo, sketch or existing sample, then explain which features you want to keep and which you want to change. This guide shows what to send Hatforma so we can review your design and prepare a quotation around your requirements.
1. Show the shape from more than one angle
Include front, side and back views where possible. The front shows the crown and logo area; the side helps explain the profile and brim; the back shows the adjustment or closure. An interior photo can clarify the sweatband, seams and labels. Mark the parts you like instead of assuming every detail in the reference should be copied.
For a baseball cap, describe the panel shape, crown depth, structured or soft feel, and flat or curved brim. For a sun hat or another style, explain the brim coverage and intended use. If you have fit measurements, label them clearly and state the units.
2. Separate fabric, color and artwork choices
Tell us your preferred fabric and how the hat will be used. If the material is undecided, describe the look, weight or feel you want. A photo alone cannot confirm the exact fabric composition. Material availability and the final specification need to be agreed for your project.
- Body and brim colors: provide a named color reference or physical swatch when available.
- Logo: send artwork you are authorized to use, with the intended width and height.
- Placement: mark front, side, back or another position on the reference.
- Decoration: state whether you prefer embroidery, print, a patch or a label, or ask us to review suitable options.
- Inside details: identify any sweatband, seam tape, label or closure requirements.
Keep the original artwork available. Screenshots can start a discussion, but small lettering and fine details may need clearer files or adjustment during sample development. Confirm colors and decoration against the agreed sample, as screens and photographs can look different.
3. Include the information that affects the quotation
- Quantity for each style and color, including any size breakdown.
- Destination country and delivery location needed for shipping discussions.
- Target delivery date, clearly marked as a requirement to review.
- Individual packing, tags, labels and carton requirements.
- Any material or testing requirements your order must meet.
Send these details to our team through the inquiry form or WhatsApp. We will discuss your project requirements and quotation with you privately.
4. Use this short inquiry template
Hat style and intended use:
Features to keep from my reference:
Features to change:
Fabric and colors:
Logo method, dimensions and position:
Size or fit requirements:
Quantity per style and color:
Packing and labeling:
Destination and target delivery date:
Questions or details still undecided:
Attach up to five JPG, PNG, WebP or PDF files using the inquiry form. Supported photos larger than 2 MB are optimized in your browser, with a maximum original size of 24 MB; PDFs must be 2 MB or smaller. You can preview and remove attachments before sending. For other artwork formats or larger files, contact us through WhatsApp.
5. Confirm the sample before production
Use the sample review to agree the shape, fit, fabric, color, artwork position, closure and inside finishing. Record any requested changes and confirm the final specification, quantities, packing and schedule together. A clear approval record gives both sides the same reference for the production order.
You can begin even if some choices are open. Send the reference you have and explain your priorities; Hatforma will review the style, construction and material requirements with you.